Committee of the Whole Meeting
Agenda

Monday, November 25, 2024 at 6:30 P.m. - 11:30 P.m.

S.H. Blake Memorial Auditorium

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1.

Open Special Session in the S.H. Blake Memorial Auditorium at 5:30 p.m.

2.

Closed Session in the McNaughton Room

Closed Session Agendas will be distributed separately to Members of Council and ELT only.

3.

Disclosures of Interest

4.

Reports of Municipal Officers

5.

Open Session (Administrative Services) in the S.H. Blake Memorial Auditorium at 6:30 p.m.

6.

Disclosures of Interest

7.

Confirmation of Agenda

• 
  WITH RESPECT to the November 25, 2024 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

8.

Presentations

8.1

Citizens of Outstanding Achievement Awards

The Corporation of the City of Thunder Bay has established a policy to officially recognize citizens, groups and organizations who have achieved outstanding achievement and contribution to the City of Thunder Bay.

Memorandum dated October 24, 2024 from Director - Legislative Services & City Clerk Krista Power requesting an opportunity to present Community Champion Elaine McLean for her dedication to volunteering through Hospice Northwest, and the re-implementation of the volunteer program at Shelter House Thunder Bay to assist those in need of compassionate support in Thunder Bay, at the November 25, 2024 Committee of the Whole meeting.

8.2

Presentation of Poverty Reduction Strategy Annual Report

Memorandum dated October 18, 2024 from Director - Strategy & Engagement Cynthia Olsen requesting an opportunity to provide a presentation of the Annual Poverty Reduction Strategy.

8.3

Age Friendly ThunderBay Annual Update Presentation

Memorandum dated November 7, 2024 from  Director – Strategy & Engagement Growth – Strategy & Engagement Cynthia Olsen requesting an opportunity to provide the annual Age Friendly Thunder Bay update. 

9.

Deputations

10.

Items Arising from Closed Session

11.

Reports of Committees, Boards and Outside Agencies

11.1

Thunder Bay District Board of Health

Minutes of the September 18, 2024 Meeting of the Thunder Bay District Board of Health, for information.

11.2

Anti-Racism & Equity Advisory Committee

Minutes of Meeting 06-2024 of the Anti-Racism & Equity Advisory Committee held on September 24, 2024, for information.

11.3

Official Recognition Committee

Minutes of Meeting 03-2024 of the Official Recognition Committee held on September 17, 2024, for information.

11.4

Clean, Green & Beautiful Committee

Minutes of meetings 04-2024 and 05-2024 of the Clean, Green & Beautiful Committee held on June 27, 2024 and July 26, 2024 respectively, for information.

11.5

Inter-Governmental Affairs Committee

Minutes of Meetings 05-02024 and 06-2024 of the Inter-Governmental Affairs Committee dated June 04, 2024 and October 9, 2024 respectively, for information.

11.6

Council Composition Review Committee

Minutes of Meeting 09-2024 of the Council Composition Review Committee dated October 1, 2024, for information.

11.7

Community Communications Committee

Minutes of Meeting 01-2024 of the Community Communications Committee dated February 15, 2024, for information.

11.8

Thunder Bay Police Service Board

Minutes of the Twenty-First Regular Session Meeting of the Thunder Bay Police Service Board held on September 17, 2024, for information.

11.9

Accessibility Advisory Committee

Minutes of Meeting 06-2024 of the Accessibility Advisory Committee, held on October 9, 2024, for information.

12.

Reports of Municipal Officers

12.1

2024 Operating Budget Q3 Financial Status Update

On a quarterly basis, Administration reviews year-to-date revenues and expenses and completes a forecast of the City’s financial position to year-end.  The forecast is compared to the 2024 approved budget and presented at Committee of the Whole.

Report 409-2024-Corporate Services-Finance providing the 2024 Operating Budget Q3 Financial Status Update, for information. 

12.2

Local Improvement - Mac Donell Street

Report 417-2024 Infrastructure & Operations - Engineering recommending that local improvement construction for new curb and gutter, and storm sewer on MacDonell Street, from Central Avenue to Squire Street be approved.

• WITH RESPECT to Report 417-2024-Infrastructure & Operations-Engineering, we recommend that the local improvement for new curb and gutter and storm sewer on MacDonell Street from Central Avenue to Squier Street be approved for construction;

  AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter;

  AND THAT any necessary By-laws be presented to City Council for ratification.
  
  

12.3

2025 Capital Budget

At the November 4, 2024 Committee of the Whole meeting 400-2024 (City Manager's Office - Corporate Services) was presented as a First Report to allow Committee of the Whole and the general public time to consider the implications of the report before its recommendations are considered by Committee of the Whole on November 25, 2024.

Report 400-2024 (Corporate Services-Office of the City Treasurer) 2025 Capital Budget re-presented.

Memorandum dated November 13, 2024 from Policy & Research Analyst Kristyn Lovato-Day providing the results of the 2025 Proposed Capital Budget Survey, for information. 

Memorandum dated November 13, 2024 from Commissioner - Corporate Services & City Treasurer Keri Greaves providing the Amended 2025 Proposed Capital Budget - Attachment A, for information.

Memorandum dated November 14, 2024 from Commissioner - Corporate Services & City Treasurer Keri Greaves providing additional information and a revised recommendation for Council's consideration.

• WITH RESPECT to Report 400-2024-Corporate Services-Finance and the Memorandum from Keri Greaves, Commissioner & City Treasurer, dated November 15, 2024, we recommend that the proposed 2025 Capital Budget be approved as outlined in the Report and memo;

  AND THAT the revised 2025 Capital Budget of $162,522,100 as outlined in the report and memo be financed as follows:

  Capital Financed by the Tax Levy	$ 22,642,600
  Debenture (Regular Tax-Supported)	$   7,648,600
  Debenture (Special Tax-Supported: Indoor Turf Facility)	$ 15,675,000
  Debenture (Waterworks)	$   4,500,000
  Debenture (Wastewater)	$   3,000,000
  Debenture (Landfill)	$      996,300
  Internal Loan (Landfill)	$   1,320,900
  Internal Loan (Parking)	$   2,266,200
  Grants	$ 47,939,600
  Fees	$      713,600
  Tax-Supported Reserve and Reserve Funds	$ 27,740,000
  Waterworks Reserve Fund	$ 11,010,000
  Wastewater Reserve Fund	$ 16,067,600
  Solid Waste – Landfill Reserve Fund	$      815,100
  Boater Services Capital Reserve Fund	$        60,000
  Parking Reserve Fund	$      126,600

  
  AND THAT any necessary by-laws be presented to City Council for ratification.

   

12.4

Temporary Village Initiative - Site Location

At the October 21, 2024 Committee of the Whole meeting Report 395-2024-City Manager's Office-Strategic Initiatives & Engagement was presented and a Motion was passed approving the Temporary Village Initiative - Human Rights-Based Community Action Plan, directing Administration to conduct further analysis and time-limited consultations on the two proposed site locations, and report back to Council with a recommended location. 

Report 425-2024-Growth-Strategy & Engagement, Report Back - Temporary Shelter Village Initiative. (Distributed separately) 

13.

First Reports

14.

Petitions and Communications

14.1

Request to Defer Outstanding Item 2023-007-DEV - Comprehensive Sign By-law Review

Memorandum dated October 29, 2024 from Manager – Licensing & Enforcement Corporate Services Doug Vincent requesting to defer Outstanding Item 2023-007-DEV Comprehensive Sign By-law Review from Q4 2024 to Q4 2025, for Council's consideration.

• WITH RESPECT to the Memorandum from Doug Vincent, Manager – Licensing & Enforcement, dated October 29, 2024, we recommend that the report back date for Outstanding 2023-007-DEV – Comprehensive Sign By-Law Review, be deferred from Q4, 2024 to Q3, 2025;

  AND THAT any necessary by-laws be presented to City Council for ratification.

15.

Outstanding Items

15.1

Outstanding List

Memorandum dated November 12, 2024 from Director-Legislative Services & City Clerk Krista Power containing the Outstanding List for Administrative Services.

16.

New Business

17.

Adjournment