Committee of the Whole Meeting
Agenda

Monday, July 14, 2025 at 6:30 P.m. - 11:00 P.m.

S.H. Blake Memorial Auditorium

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1.

Closed Session in the McNaughton Room

Committee of the Whole – Closed Session was cancelled as the confidential agenda item was re-scheduled to a future meeting.

2.

Open Session (Operations) in the S.H. Blake Memorial Auditorium at 6:30 p.m.

Chair: Councillor Trevor Giertuga

3.

Disclosures of Interest

4.

Confirmation of Agenda

• WITH RESPECT to the July 14, 2025 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.
  
  

5.

Presentations

5.1

Indigenous Advisory Council

Memorandum from Manager - Indigenous Relations Tanis Thompson dated July 2, 2025 requesting the opportunity for Elder Sheila Decorte to provide a presentation on behalf of the Indigenous Advisory Council.

5.2

Synergy North and Thunder Bay Hydro Corp

Memorandum from Synergy North President and CEO Rene Gallant  dated July 4, 2025 requesting the opportunity to provide a presentation on the strategic plan for Synergy North and Thunder Bay Hydro Corporation.

6.

Items Arising from Closed Session

7.

Reports of Committees, Boards and Outside Agencies

7.1

EarthCare Advisory Committee Minutes

Minutes of meeting 05-2025 of the EarthCare Advisory Committee held on May 21, 2025, for information.

7.2

Waterfront Development Committee Minutes

Minutes of meeting 05-2025 of the Waterfront Development Committee held on May 20, 2025, for information. 

8.

Reports of Municipal Officers

8.1

Investment of Municipal Funds and Investment Policy Statement Update

Report 185-2025-Corporate Services-Finance recommending that the Investment Policy Statement (IPS), as amended and appended to this report as Attachment A, be approved and included in the Corporate Policy Manual.

• WITH RESPECT to Report 185-2025-Corporate Services-Finance, it is recommended that the Investment Policy Statement (IPS), as amended and appended to this report as Attachment A, be approved and included in the Corporate Policy Manual;

  AND THAT the necessary by-law be presented to City Council for ratification.

   

8.2

2024 Operating Budget Q4 Financial Status and Reserve and Reserve Fund Update

Report 186-2025-Corporate Services-Finance providing an update on the 2024 Operating Budget Q4 Financial Status and Reserve and Reserve Fund, for information.

 

8.3

Northwest Arterial – Environmental Study Report Addendum

Report 169-2025 Infrastructure & Operations – Engineering advising that an updated Addendum Report is now ready to be filed with the City Clerk and will be available for public review and comment for 30 days following the publication of the Notice of Addendum, for information.

Memorandum from Director-Engineering Matthew Miedema dated May 12, 2025 requesting the opportunity to provide a presentation. 

8.4

Delaney Arena Expanded Scope - NOHFC

Report 219-2025-Infrastructure & Operations-Engineering recommending that Administration submit a Stage 2 application for funding to the Northern Ontario Heritage Fund Community Enhancement Program for Delaney Arena Improvements.

 

• WITH RESPECT to Report 219-2025-Infrastructure & Operations-Engineering, we recommend that Administration submit a Stage 2 application for funding to the Northern Ontario Heritage Fund Community Enhancement Program for Delaney Arena Improvements;
  
  AND THAT the City be responsible for mitigating funding shortfalls related to this project;
  
  AND THAT the Manager, Capital Facility Construction be identified as the signing authority for the application;
  
  AND THAT any necessary by-laws be presented to City Council for ratification.
  
  
  

8.5

Automated Meter Reading Case Study

Report 234-2025-Infrastructure & Operations-Environment recommending the implementation of Advanced Metering Infrastructure (AMI) technology to automate the water meter reading system.

Memorandum from Director – Environment Division Michelle Warywoda and Water & Wastewater Engineer Joshua Daniels dated June 23, 2025 requesting the opportunity to provide a presentation. 

 

• WITH RESPECT to Report 234-2025-Infrastructure & Operations-Environment we recommend the implementation of Advanced Metering Infrastructure (AMI) technology to automate the water meter reading system;

  AND THAT the project costs be included in the 2026-2028 Waterworks and Wastewater rate-supported capital budgets;

  AND THAT the City Manager be authorized to sign any necessary agreements related to this Report;

  AND THAT any necessary by-laws be presented to City Council for ratification.

   

9.

Outstanding Items List for Operations

Memorandum from Director-Legislative Services & City Clerk Krista Power, dated July 2, 2025, for information.

10.

Open Session (Community Services)

Chair: Councillor Shelby Ch'ng

11.

Reports of Committees, Boards and Outside Agencies

11.1

The District of Thunder Bay Social Services Administration Board Minutes

Minutes of Meetings 07-2025 (Regular Session) and 08-2025 (Closed Session) and Meetings 09-2025 (Regular Session) and 10-2025 (Closed Session) of The District of Thunder Bay Social Services Administrative Board held on April 17, 2025 and May 15, 2025 respectively, for information. 

12.

Reports of Municipal Officers

12.1

Report Back - Temporary Shelter Village Initiative - Alternate Locations

At the April 28, 2025 Committee of the Whole meeting Report 143-2025–Growth–Strategy & Engagement – Report Back – Temporary Village Initiative – Site Location Comparison was presented and a resolution to approve Kam River Heritage Park as the site for the Temporary Shelter Village Initiative was passed and then ratified at the May 5, 2025 City Council meeting. 

At the June 23, 2025 City Council meeting a resolution to rescind the decision ratified by Council on May 5, 2025  was passed.

Also, at the June 23, 2025 City Council meeting a resolution was passed recommending that Administration review alternate locations for the Temporary Village that may include locations previously reviewed by City Council.

Report 239-2025-Growth-Strategy & Engagement recommending that 114 Miles Street East be approved as the site for the Temporary Shelter Village Initiative.

• WITH RESPECT to Report 239-2025, we recommend that 114 Miles Street East be approved as the site for the Temporary Shelter Village Initiative;

  AND THAT the Director, Strategy & Engagement have delegated authority to make decisions regarding operationalizing the Temporary Shelter Village Initiative;

  AND THAT the Director, Strategy & Engagement be authorized to execute documents for the Temporary Shelter Village Initiative for the duration of the project, on terms satisfactory to the City Solicitor and City Manager;

  AND THAT the municipally owned property at 142 Simpson Street and immediately adjacent property be excluded in the future identification process for recognized encampment locations;

  AND THAT the Miles Street and Simpson Street be added to the Eye on the Street program’s Code of Practice, pending a public consultation process;

  AND THAT a recurring financial contribution, reviewed annually, of $125,000 be included in the 2026 Fort William Business Improvement Association (BIA) Budget to support their revitalization efforts and address concerns related to security and cleanliness;

  AND THAT Appropriation Change Order 07-2025 be approved; 

  AND THAT any necessary by-laws be presented to City Council for ratification.

   

13.

Petitions and Communications

13.1

Planet Youth Thunder Bay: Community Prevention Initiative

Memorandum dated June 4, 2025 from Louisa Costanzo, Manager - Community Safety and Well-Being recommending that the Corporation of the City of Thunder Bay sign a Declaration of Support to formalize the collaborative relationship advancing a locally driven and community-tailored model for Planet Youth Thunder Bay, an initiative focusing on upstream prevention, aiming to reduce youth substance use by strengthening protective factors across families, schools, peer groups, and the broader community, for Council's consideration. 

Memorandum from Climate Action Specialist Danielle Thom dated July 3, 2025 requesting the opportunity for Desiree Green, Community Collaboration Manager – United Way Thunder Bay, and Sheena Albanese, Health Promotion Planner – Thunder Bay District Health Unit, to provide a presentation.

 

• WITH RESPECT to the Memorandum from Louisa Costanzo, Manager – Community Safety & Well-Being, dated June 4, 2025, we recommend that Mayor sign the Declaration of Commitment for Planet Youth Thunder Bay;

  AND THAT the City support this initiative through participation in planning activities, grant development, and public engagement in alignment with existing roles and resources;

  AND THAT any necessary by-laws be presented to City Council for ratification.

   

13.2

Memorandum of Understanding Youth Wellness Hub Initiative

Memorandum dated June 2, 2025 from Kim Begin, Supervisor – Aquatics, Wellness, Children & Youth recommending the Corporation of the City of Thunder Bay enter into a Memorandum of Understanding and subsequent Service Agreement with Children’s Centre Thunder Bay to formalize a collaborative relationship focused on supporting youth mental health and wellness through the Thunder Bay and District Youth Wellness Hub, for Council's consideration.

Memorandum from Director - Recreation & Culture Leah Prentice dated June 2, 2025 requesting an opportunity for Supervisor- Aquatics, Wellness, Children and Youth Kim Begin and Children’s Centre Thunder Bay, Manager – Child and Family Counselling and Therapy Leslie Hatton to provide a presentation.

• WITH RESPECT to the Memorandum from Kim Begin, Supervisor – Aquatics, Wellness, Children & Youth, dated June 2, 2025, we recommend that authority be delegated to the Commissioner Community Services to execute a Memorandum of Understanding (MOU) and Service Agreement with Children’s Centre Thunder Bay for

  the Thunder Bay and District Youth Wellness Hub to the satisfaction of the City Solicitor;

  AND THAT any necessary by-laws be presented to City Council for ratification.
  
  

14.

Outstanding Items List for Community Services

There are currently no listed Outstanding Items for the Community Services Session.

15.

New Business

16.

Adjournment