Finance and Administration Standing Committee Meeting
Agenda

Tuesday, April 14, 2026 at 4:30 P.m. - 6:30 P.m.

S.H. Blake Memorial Auditorium

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1.

Finance and Administration Standing Committee in the S.H. Blake Memorial Auditorium (Council Chambers) at 4:30p.m.

Chair: Councillor Mark Bentz

2.

Land Acknowledgement

3.

Disclosures of Interest

4.

Confirmation of Agenda

• WITH RESPECT to the Tuesday, April 14, 2026 Finance and Administration Standing Committee meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

5.

Minutes of Previous Meetings

Minutes of Finance and Administration Standing Committee, held on Tuesday, March 10, 2026, for information.

6.

Reports of Administration

6.1

2025 Annual Safety Review Report

Report 162-2026 - City Manager's Office - Human Resources providing the Finance and Administration Standing Committee with an overview of corporate injury statistics, safety programming and claim cost information for 2025, for information only.

Kerri Bernandi, Manager - Safety & Wellness to provide a presentation.

6.2

Report 90-2026 - Election Sign By-law

Report 90-2026 - City Manager's Office - Office of the City Clerk seeking endorsement from the Finance and Administration Standing Committee for the amendment to the Election Sign By-law, as outlined in the report. 

 

 

Confidential Memorandum from Brendan Hardick, Solicitor II, dated March 31, 2026. (Distributed Separately to Members of Council and the Executive Leadership Team only)

Krista Power, Director of Legislative Services & City Clerk to provide a presentation.

• 
  WITH RESPECT to Report 90-2026 - City Manager's Office - Office of the City Clerk, we request endorsement of the Finance and Administration Standing Committee to forward the following recommendation to City Council:

  WE RECOMMEND THAT the draft Amendment to the Election Sign By-law, as outlined in this report and appended as Attachment A, be approved;

  AND THAT the by-law amendment as proposed in this report be presented to City Council for ratification.

   

6.3

2026 Tax Policy

Report 115-2026 - Corporate Services - Revenue seeking endorsement from the Finance and Administration Standing Committee to recommend to City Council the 2026 tax policies, including tax ratios, tax rates, and tax due dates, as detailed in the report.  

Kathleen Cannon, Director - Revenue to provide a presentation.

• WITH RESPECT to Report 115-2026 - Corporate Services - Revenue, we request endorsement of the Finance and Administration Standing Committee to forward the following recommendations to City Council:

  WE RECOMMEND THAT the tax ratios and tax rates included in Attachment 8, as appended to this report, and outlined in Option 2 be approved for the 2026 taxation year;

  AND THAT the final tax levy be due in two installments on August 5 and October 7, 2026;

  AND THAT By-law 155-2026 be presented at the May 19^th City Council for ratification.
  
  
  

6.4

Internal Audit Charter and 2026 Internal Audit Work Plan

Report 123-2026 - Corporate Services - Internal Audit, presenting the Internal Audit Charter and the 2026 Internal Audit Work Plan to the Finance and Administration Standing Committee for feedback and support in its role as the City of Thunder Bay’s “Audit Committee”.

• WITH RESPECT to Report 123-2026 - Corporate Services - Internal Audit we recommend that the Finance and Administration Standing Committee support the updated Internal Audit Charter as presented;

  AND THAT the Standing Committee support the 2026 Internal Audit Work Plan as presented;

  AND THAT Administration conducts the audits in accordance with the 2026 Internal Audit Work Plan and presents the results to the Finance and Administration Standing Committee upon completion of each audit as appropriate.
  
  

6.5

Thunder Bay Community Auditorium Capital Reserve Fund Request

Report 156-2026 - Corporate Services - Finance seeking endorsement from the Finance and Administration Standing Committee for the request from the Thunder Bay Community Auditorium Inc. (the “Tenant”) to be reimbursed from the Thunder Bay Community Auditorium Capital Reserve Fund, to pay for capital repairs that have been identified as essential within the facility, as detailed in the report.

• WITH RESPECT to Report 156-2026 - Corporate Services - Finance , we request endorsement of the Finance and Administration Standing Committee to forward the following recommendations to City Council:

  WE RECOMMEND THAT $36,000 be provided to the Thunder Bay Community Auditorium Inc. for eligible capital repair costs, to be funded from the Thunder Bay Community Auditorium Capital Reserve Fund;

  AND THAT any necessary by-laws be presented to City Council for ratification.
  
  

6.6

Marina Fuel Storage & Dispensing System Replacement - NOHFC Funding Application

Report 159-2026 - Infrastructure & Operations - Parks & Open Spaces seeking endorsement from the Finance and Administration Standing Committee to support an application to the Northern Ontario Heritage Fund Corporation (NOHFC) Enhance Your Community Funding Stream, to be approved for the Prince Arthur’s Landing Marina Fuel Storage & Dispensing System Replacement project, as detailed in the report.

• WITH RESPECT to Report 159-2026-Infrastructure & Operations-Parks & Open Spaces, we request endorsement of the Finance and Administration Standing Committee to forward the following recommendations to City Council:

  WE RECOMMEND THAT support for an application to the Northern Ontario Heritage Fund Corporation (NOHFC) Enhance Your Community Funding Stream be approved for the Prince Arthur’s Landing Marina Fuel Storage & Dispensing System Replacement project;
  
  AND THAT the Commissioner of Infrastructure and Operations be the authorized signing authority for the application;

  AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter;

  AND THAT any necessary by-laws be presented to City Council for ratification.

7.

New Business

8.

Adjournment