Committee of the Whole Meeting
Agenda

Monday, April 28, 2025, Immediately Following City Council - Special Session

S.H. Blake Memorial Auditorium

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1.

Closed Session in the McNaughton Room

Closed Session Agendas will be distributed separately to Members of Council and ELT only.

2.

Open Session (Administrative Services) in the S.H. Blake Memorial Auditorium immediately following the City Council - Special Session Tbaytel Annual General Meeting

Chair: Councillor Mark Bentz

3.

Disclosures of Interest

4.

Confirmation of Agenda

• WITH RESPECT to the April 28, 2025 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

5.

Items Arising from Closed Session

6.

Reports of Committees, Boards and Outside Agencies

6.1

Accessibility Advisory Committee Minutes

Minutes of Meeting 01-2025 of the Accessibility Advisory Committee, held on March 12, 2025, for information. 

6.2

Anti-Racism & Equity Advisory Committee Minutes

Minutes of Meeting 03-2025 of the Anti-Racism & Equity Advisory Committee, held on February 25, 2025, for information. 

6.3

Inter-Governmental Affairs Committee Minutes

Minutes of Meeting 03-2025 of the Inter-Governmental Affairs Committee, held on March 12, 2025, for information. 

6.4

Thunder Bay District Health Unit - Board of Health Minutes

Minutes of Meeting 02-2025 and 03-2025 of the Board of Health held on February 19, 2025 and March 19, 2025, respectively, for information. 

6.5

Thunder Bay Police Service Board Minutes

Minutes of Meeting 06-2025 and 09-2025 of the Thunder Bay Police Service Board, held on February 18, 2025 and March 18, 2025, respectively, for information. 

7.

Reports of Municipal Officers

7.1

2024 Annual Safety Review

Report 125-2025-City Manager's Office-Human Resources providing an annual report on the corporation’s safety performance and initiatives. This report provides an overview of corporate injury statistics, safety programming and claim cost information for 2024, for information.

7.2

Guiding Financial Principles

Report 107-2025–Corporate Services recommending that the Guiding Financial Principles as outlined in the Report be approved.

Memorandum from Commissioner-Corporate Services & City Treasurer Keri Greaves dated April 11, 2025 requesting to provide a presentation relative to the City of Thunder Bay's Guiding Financial Principles.

• WITH RESPECT to Report 107-2025 – Corporate Services, we recommend that the Guiding Financial Principles as outlined in this Report be approved;

  AND THAT, the Guiding Financial Principles, as outlined in this Report be embedded in the City of Thunder Bay’s Long-Term Financial Plan;

  AND THAT any necessary by-laws be presented to City Council for ratification.
  
  

7.3

Assessment Growth Funds Policy

Report 110-2025-Corporate Services-Finance recommending that City Council approve the Assessment Growth Funds Policy as attached to this Report.

Memorandum from Commissioner-Corporate Services & City Treasurer Keri Greaves dated April 11, 2025 requesting to provide a presentation relative to the City of Thunder Bay's Assessment Growth Funds Policy. 

• WITH RESPECT to Report 110-2025-Corporate Services-Finance, we recommend that City Council approve the Assessment Growth Funds Policy as attached to this Report;

  AND THAT the Assessment Growth Funds Policy be included in the Corporate Policy Manual;

  AND THAT the necessary by-law be presented to City Council for ratification.
  
  

7.4

Update – Animal Services Review

Report 112-2025-Corporate Services-Licensing & Enforcement, providing an update of the review of the City of Thunder Bay’s Animal Services, for information. 

7.5

Impacts of U.S. Tariffs on City Procurement

Report 136-2025-Corporate Services-Supply Management providing information on the City of Thunder Bay's approach to procurement during the current trade dispute, for information. 

7.6

Culture Plan

Report 95-2025-Community Services-Recreation & Culture recommending that the pillars and objectives of the Create. Connect. Grow. Culture Plan be approved. 

Memorandum from Director-Recreation & Culture Leah Prentice dated April 10, 2025 requesting that Supervisor-Cultural Development, Community Programming & Events Laurie Abthorpe and Senior Manager - Nordicity Group Megan Lynch provide a presentation relative to the Culture Plan. 

• WITH RESPECT to Report 95-2025-Community Services-Recreation & Culture, we recommend that the pillars and objectives of the Create. Connect. Grow. Culture Plan be approved;

  AND THAT administration provide an annual update to Council on the Plan’s implementation beginning in 2026;

  AND THAT any necessary by-laws be presented to City Council for ratification.
  
  

7.7

Report Back - Temporary Village Initiative - Site Location Comparison

At the April 14, 2025 City Council meeting, a resolution was passed recommending that Report 57-2025-Growth-Strategy & Engagement be referred to Administration to conduct a relative comparison of the Lakehead Region Conservation Authority site and the Kam River Heritage Park site as the location for the temporary village and that Administration report back on April 28, 2025.  

Report 143-2025-Growth-Strategy & Engagement (Distributed Separately)

8.

Outstanding Items

8.1

Outstanding Items List for Administrative Services

Memorandum from Director-Legislative Services & City Clerk Krista Power, dated April 15, 2025, for information.

9.

New Business

10.

Adjournment