Committee of the Whole Meeting
Agenda

Monday, February 10, 2025 at 6:30 P.m. - 11:00 P.m.

S.H. Blake Memorial Auditorium

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1.

Closed Session in the McNaughton Room

Closed Session Agendas will be distributed separately to Members of Council and ELT only.

2.

Open Session (Operations) in the S.H. Blake Memorial Auditorium at 6:30 p.m.

Chair: Councillor Trevor Giertuga

3.

Disclosures of Interest

4.

Confirmation of Agenda

• WITH RESPECT to the February 10, 2025 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

5.

Presentations

5.1

Indoor Turf Facility– Community Fundraising Campaign

Memorandum from Commissioner - Community Services Kelly Robertson, dated January 25, 2025 requesting the opportunity for Michael Veneziale, on behalf of Soccer Northwest to provide a presentation.

6.

Items Arising from Closed Session

6.1

Legal Matter - Thunder Bay Public Library

Report 2025CLS.009 (City Manager's Office - City Solicitor & Corporate Council) relative to the above was previously presented in Committee of the Whole – Closed Session held on Monday, January 27, 2025.

• WITH RESPECT to Report 2025CLS.009 (City Manager’s Office – City Solicitor & Corporate Council) we recommend that Administration proceed as directed in Closed Session.

7.

Reports of Committees, Boards and Outside Agencies

7.1

Earthcare Advisory Committee Minutes

Minutes of meeting 06-2024 of the Earthcare Advisory Committee, held on December 18, 2024, for information. 

7.2

Waterfront Development Committee Minutes

Minutes of meeting 07-2024 of the Waterfront Development Committee, held on November 19, 2024, for information.

8.

Reports of Municipal Officers

8.1

Report Back - Feasibility of Including Pets in Cemeteries

At the June 3, 2024 Committee of the Whole meeting, a memorandum from Manager - Central Support Matthew Pearson, dated May 22, 2024 was presented and a resolution was passed recommending that Administration review the feasibility of including pets in cemeteries.

Report 31-2025 - Infrastructure & Operations - Parks & Open Spaces advising that Administration has determined it is not feasible to offer pet burial services at this time and recommending that Outstanding Item 2024-101-INO be removed from the Outstanding List.

• WITH RESPECT to Report 31-2025 – Infrastructure & Operations – Parks & Open Spaces, we recommend that Outstanding Item 2024-101-INO be removed from the Outstanding List;
  
  AND THAT any necessary by-laws be presented to City Council for ratification.
  
  

8.2

Dewatered Sludge, Grit Haul and Dumping of Landfill Bins Contract Award

Report 38-2025 - Infrastructure & Operations - Environment recommending that the contract for the Dewatered Sludge and Grit Haul and Dumping of Landfill Bins, in the amount of $823,946.96 (inclusive of HST), be awarded to Curbside Collection.

• WITH RESPECT to Report 38-2025-Infrastructure & Operations-Environment, we recommend that the contract for the Dewatered Sludge and Grit Haul and Dumping of Landfill Bins, in the amount of $823,946.96 (inclusive of HST), for a period of one (1) year with two (2) one-year renewal options, be awarded to Curbside Collection;
  
  AND THAT the amount shown is based on estimated quantities; final payment for this Contract will be based on measured quantities for the complete work and may be higher than the tender value;
  
  AND THAT the Commissioner of Infrastructure & Operations report any circumstances to City Council should significant variation in the contract quantities occur;
  
  AND THAT the Mayor and Clerk be authorized to sign any necessary agreements related to this Report;
  
  AND THAT any necessary by-laws be presented to City Council for ratification.
  
  

9.

Petitions and Communications

9.1

Engineering Construction Contract Summary 2024

Memorandum from Matthew Miedema, Director- Engineering, dated December 23, 2024 providing an updated Construction Contract Summary, listing all projects administered by Engineering from 2001 to 2024, for information only.

9.2

Outdoor Rink Options - Request for Deferral - Outstanding Item 2024-102-INO

At the June 3, 2024 Committee of the Whole meeting, a memorandum from Councillor Greg Johnsen, dated May 21, 2024 was presented. and a resolution was passed recommending that Administration investigate the various options outlined in this memorandum relative to Outdoor Rinks.

Memorandum from Cory Halvorsen, Manager - Parks & Open Spaces, dated December 18, 2024 containing a recommendation requesting the report back date for the Outdoor Rink Options Outstanding Item be deferred from March 3, 2025 to April 7, 2025.

• WITH RESPECT to the Memorandum from Cory Halvorsen Manager – Parks & Open Spaces, dated December 18, 2024, we recommend that report back date for Outdoor Rink Options be deferred from March 3, 2025 to April 7, 2025;
  
  AND THAT any necessary by-laws be presented to City Council for ratification.
  
  

9.3

2024 DWQMS Management Review Report - City of Thunder Bay Bare Point Water Treatment Plant and Distribution Subsystem

Memorandum from Kayla Dixon, Commissioner - Infrastructure & Operations, dated January 27, 2025 providing an update relative to the 2024 DWQMS Management Review Report, for information only.

9.4

Request for Review – River Terrace Parking

Memorandum from Councillor Michael Zussino dated January 8, 2025 containing a recommendation requesting that Administration undertake a traffic study and parking review to determine if the section of Sunrise Boulevard between South Creek Street and Golf Links Road should be a no parking zone.

• WITH RESPECT to the Memorandum from Councillor Michael Zussino dated January 8, 2025, we recommend that Administration undertake a traffic study and parking review to determine if the section of Sunrise Boulevard between South Creek Street and Golf Links Road should be a no parking zone;
  
  AND THAT the report back date be on or before January 31, 2026;
  
  AND THAT any necessary by-laws be presented to Council for ratification.
  
  

10.

Outstanding Items

10.1

Outstanding Items List - Operations

Memorandum from Director - Legislative Services & City Clerk Krista Power dated January 28, 2025, providing the Operations Outstanding List, for information.

11.

Open Session (Community Services)

Chair: Councillor Shelby Ch'ng

12.

Reports of Committees, Boards and Outside Agencies

12.1

District of Thunder Bay Social Services Administration Board Minutes

Minutes of Meetings 19-2024 (Open), 20-2024 (Closed), 21-2024 (Open) & 22-2024 (Closed) of the District of Thunder Bay Social Services Administration Board held on November 21, 2024 and December 19, 2024, respectively, for information.

13.

Reports of Municipal Officers

13.1

2024 Ontario Winter Games Legacy

Report 10-2025 - Community Services - Recreation & Culture outlining the successes of the 2024 Ontario Winter Games and recommending that the proposed Legacy Plan for the event be adopted.

Memorandum from Paul Burke, Sport & Community Development Supervisor, dated January 23, 2025 requesting the opportunity to provide a presentation along with Barry Streib, 2024 Ontario Winter Games Organizing Committee Chair.

• WITH RESPECT to Report 10-2025-Community Services-Recreation & Culture we recommend that the Legacy Funds provided by the Government of Ontario for hosting the 2024 Ontario Winter Games be distributed as follows:
  
  

  • $15,000 to the PRO Kids Reserve
  • $10,000 to Special Olympics Thunder Bay
  • $75,000 to the Community, Youth & Cultural Funding Program for sport development projects in 2025 and 2026;
    
    

  AND THAT any additional legacy dollars resulting from the Games be transferred to the Event Hosting Reserve;
  
  AND THAT any necessary by-laws be presented to City Council for ratification.
  
  

13.2

Naming Rights Implementation Plan

Report 29-2025 - Community Services - Recreation & Culture recommending that Administration pursue naming rights sponsorships for the priority assets included in the 3-year Naming Rights Implementation Plan as outlined in this report.

Memorandum from Leah Prentice, Director - Recreation & Culture, dated January 27, 2025 requesting the opportunity for Judy Haber - Senior Partner and Tina Basic - Project Manager from Performance Sponsorship Group to provide a presentation.

• WITH RESPECT to Report 29-2025-Community Services-Recreation & Culture, we recommend that Administration pursue naming rights sponsorships for the priority assets included in the 3-year Naming Rights Implementation Plan as outlined in this report;
  
  AND THAT any necessary by-laws be presented to City Council for ratification.
  
  

13.3

City Manager’s Workplan

Report 12-2025 City Manager's Office providing an overview of the 2025-2027 City Manager’s Work Plan, for information only.

Memorandum from John Collin, City Manager requesting the opportunity to provide a presentation.

14.

Outstanding Items

14.1

Outstanding Items List - Community Services

There are currently no listed Outstanding Items for the Community Services Session.

15.

New Business

16.

Adjournment