Finance and Administration Standing Committee Meeting
Agenda

Tuesday, December 09, 2025 at 4:30 P.m. - 11:00 P.m.

S.H. Blake Memorial Auditorium

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1.

Finance and Administration Standing Committee in the S.H. Blake Memorial Auditorium (Council Chambers) at 4:30 p.m.

Chair: Councillor Mark Bentz

2.

Land Acknowledgement

3.

Disclosures of Interest

4.

Confirmation of Agenda

• 
  WITH RESPECT to the Tuesday, December 9, 2025 Finance and Administration Standing Committee meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

5.

Deputations

5.1

Thunder Bay Public Library Board Recruitment Process

Correspondence dated October 30, 2025 from Charmaine McCraw, Chair - Thunder Bay Public Library Board, requesting an opportunity to provide a deputation relative to the above noted.

6.

Minutes of Previous Meetings

Minutes of Finance and Administration Standing Committee, held on Tuesday, November 25, 2025, for information. 

7.

Reports of Administration

7.1

2026 Community, Youth and Cultural Funding Program

Report 388-2025 Community Services - Recreation & Culture providing information and a recommendation for the Community, Youth & Cultural Funding Program (CYCFP) allocations for the 2026 fiscal year, which will be included in the 2026 budget submission, for Council’s consideration. 

• WITH RESPECT to Report 388-2025-Community Services-Recreation & Culture, we request endorsement of the Standing Committee to forward the following recommendations to City Council:

  WE RECOMMEND THAT Operating Grant requests be capped at 22% of an organization’s total budget, up to a maximum of $40,000;

  AND THAT the total cap for the Operating Grant category remain at $220,000 for the 2027 intake;

  AND THAT seed funding requests in the Project Grant category be capped at $3,000; 

  AND THAT the revised Community, Youth & Cultural Funding Program Model be approved as attached to reflect changes to the Operating Grant cap and new program governance structure;

  AND THAT final Review Team recommendations, including funding appeal outcomes, be reflected in the 2026 budget submission for Council’s consideration;

  AND THAT any necessary by-laws be presented to City Council for ratification.

   

• Resolution to Resolve into Closed Session

  THAT we resolve into Closed Session in order to receive information that is relative to Report 373-2025-Community Services-Recreation & Culture pursuant to the Municipal Act (Section 239 (2)):

  (a) the security of the property of the municipality or local board; 
  (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value;
  (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

   

7.2

Long Term Financial Plan

Report 354-2025 Corporate Services - Finance presenting the draft Long-Range Financial Plan (LRFP) for tax-supported operations; a strategic framework for guiding the City’s financial management over the long term. The Plan identifies key policies, guiding financial principles, and financial indicators to support sustainable, responsible, and strategic decision-making. With endorsement from the Finance and Administration Standing Committee, the LRFP, including a 10-year financial forecast, will be presented to the Special Committee of the Whole in January 2026, prior to the 2026 Operating Budget presentation.

• WITH RESPECT to Report 354-2025 Corporate Services - Finance, we request endorsement of the Standing Committee to forward the following recommendations to City Council:

  WE RECOMMEND THAT City Council adopt the Long-Range Financial Plan as presented;

  AND THAT any necessary by-laws be presented to City Council for ratification.

   

7.3

2025 Unsuccessful Tax Sale Properties

389-2025-Corporate Services-Revenue seeking endorsement from the Finance and Administration Standing Committee to vest properties that did not sell in the 2025 tax sale. 

• WITH RESPECT to Report 389-2025-Corporate Services-Revenue 2025 Unsuccessful Tax Sale Properties, we request endorsement of the Standing Committee to forward the following recommendations to City Council:

  WE RECOMMEND THAT Administration be authorized to enter into an agreement with the Crown relative to any Crown liens registered against the following property that did not sell in the 2025 tax sale:    

  Roll Number                            Address                  Balance at December 1, 2025
  04.140.01600.0000                 208 Simpson Street    $202,631.51

  AND THAT upon entering into an agreement with the Crown relative to any Crown liens, the City Treasurer vest the following property in the name of the municipality, having low environmental risk and that the property be declared surplus to municipal needs and either demolished and sold or sold in an “as is” “where is” condition on the open market:

  Roll Number               Address
  04.140.01600.0000    208 Simpson Street

  AND THAT upon the vesting of the property, taxes be written off as uncollectible;

  AND THAT immediately upon the vesting of property, Administration take the appropriate steps to manage all risks associated with ownership of the property; 

  AND THAT the Director – Development Services be authorized to execute all required documentation with respect to the sale of the property in a content and form satisfactory to the Manager - Realty Services;

  AND THAT any necessary by-laws be presented to City Council for ratification.

   

8.

Petitions and Communications

9.

New Business

10.

Adjournment