Committee of the Whole Meeting
Agenda

Monday, October 21, 2024, 6:30 p.m.

S.H. Blake Memorial Auditorium

---

1.

Closed Session in the McNaughton Room 4:30 pm

Closed Session Agendas will be distributed separately to Members of Council and ELT only.

2.

Open Session (Planning Services) in the S.H. Blake Memorial Auditorium 6:30 p.m.

Chair: Councillor Andrew Foulds

3.

Disclosures of Interest

4.

Confirmation of Agenda

• 
  WITH RESPECT to the October 21, 2024 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

5.

Presentations

5.1

Growth Initiatives Update

Memorandum dated October 10, 2024 from City Manager John Collin requesting an opportunity to provide a presentation.

6.

Items Arising from Closed Session

7.

Reports of Committees, Boards and Outside Agencies

7.1

Committee of Adjustment Minutes

Minutes of meeting 07-2024 and 08-2024 of Committee of Adjustment, held on July 25, 2024 and August 29, 2024 respectively, for information. 

7.2

Lakehead Region Conservation Authority

Minutes of the Lakehead Region Conservation Authority meeting held on August 28, 2024, for information.

8.

Reports of Municipal Officers

8.1

Governance Process Changes - Preliminary Review

Report 361-2024-City Manager's Office-Office of the City Clerk recommending that the work associated with implementing a new governance process, that modifies the Committee of the Whole structure and introduces a Standing Committee structure, continues.

Memorandum dated October 10, 2024 from Director of Legislative Services & City Clerk Krista Power requesting an opportunity to provide a presentation.

• WITH RESPECT to Report 361-2024-City Manager's Office-Office of the City Clerk, we recommend that the Director of Legislative Services & City Clerk be directed to continue the work associated with implementing a new governance process that modifies the Committee of the Whole structure and introduces a Standing Committee structure;

  AND THAT a new procedural by-law be brought forward for approval on or before June 30, 2025 to take effect September 1, 2025;

  AND THAT Item 2024-009-ADM Direction-Governance Process Changes Preliminary Review be removed from the outstanding list;

  AND THAT any necessary by-laws be presented to City Council for ratification.

   

8.2

Chippewa Park C.W. Parker Carousel - New Building Enclosure Update

Report 386-2024 Infrastructure, Development & Operations-Engineering & Operations recommending that up to $234,868 from the Renew Thunder Bay Reserve Fund be used to fund the C.W. Parker Carousel Building Enclosure project.  

Correspondence dated September 20, 2024 from Donna Gilhooly - Save Our Carousel Committee-The Friends of Chippewa Park, requesting an opportunity to provide a deputation relative to the construction of a protective structure for the Carousel and potential funding opportunities. 

• WITH RESPECT to Report 386-2024-Infrastructure, Development & Operations-Engineering & Operations, we recommend that up to $234,868 from the Renew Thunder Bay Reserve Fund be used to fund the C.W. Parker Carousel Building Enclosure project;

  AND THAT up to $300,000 from the Municipal Accommodation Tax Reserve Fund be used to fund the C.W. Parker Carousel Building Enclosure project;

  AND THAT any additional funding received through grants or fundraising for the C.W. Parker Carousel Building Enclosure project be used to reduce the contribution from the Renew Thunder Bay Reserve Fund;

  AND THAT Administration proceed with final project planning and procurement to facilitate construction in 2025;

  AND THAT any necessary by-laws be presented to City Council for ratification.
  
  

8.3

Enhanced Encampment Response - A Human Rights-Based Community Action Plan for Thunder Bay

At the October 7, 2024 Committee of the Whole meeting, Report 384-2024 City Manager's Office - Strategic Initiatives & Engagement) was presented as a First Report to allow Committee of the Whole and the general public time to consider the implications of the report before its recommendations are considered by Committee of the Whole on October 21, 2024.

Report 384-2024 City Manager's Office - Strategic Initiatives & Engagement recommending the approval of the Human Rights-Based Community Action Plan (the Plan), as outlined in this report, re-presented.

Memorandum dated October 15, 2024 from Director - Strategy & Engagement Cynthia Olsen providing additional information related to letters received in support of the Human Rights-Based Community Action Plan as outlined in this report, and financial implications.

Memorandum dated October 15, 2024 from Director - Strategy & Engagement Cynthia Olsen requesting an opportunity to re-present an overview of the ten-part Human Rights-Based Community Action Plan as an enhanced encampment response.  

• WITH RESPECT to Report 384-2024-City Manager’s Office-Strategic Initiatives & Engagement, we recommend that the Human Rights-Based Community Action Plan (the Plan) as outlined in this report be approved;

  AND THAT implementation of the Plan requiring approval or additional financial resources be brought back to Council as required;

  AND THAT Administration provide progress updates to City Council as needed;

  AND THAT a copy of this resolution and the Plan be sent to the Honourable Sean Fraser - Minister of Housing, Infrastructure and Communities of Canada, and the Honourable Paul Calandra - Ontario’s Minister of Municipal Affairs and Housing;

  AND THAT a copy of this resolution and the Plan be sent to Marie-Josée Houle, Federal Housing Advocate;

  AND THAT a copy of this resolution and the Plan be sent to the Honourable Patty Hajdu, MP Superior North and Indigenous Services Minister, MP Marcus Powlowski, MPP Kevin Holland, MPP Lise Vaugeois;

  AND THAT any necessary by-laws be presented to City Council for ratification.
  
  

8.4

Temporary Village Initiatives

Report 395-2024-City Manager's Office-Strategic Initiatives & Engagement. (Distributed separately)

9.

Petitions and Communications

9.1

Boulevard Garden and Maintenance By-law

Memorandum from Director - Strategic Initiatives Cynthia Olsen dated October 10, 2024 requesting to defer the re-presentation of Report 349-2024-City Manager's Office - Strategic Initiatives & Engagement Boulevard Garden and Maintenance By-Law from October 28, 2024, to November 25, 2024. The report was presented to Committee of the Whole as a First Report on September 23, 2024.  

• WITH RESPECT to the Memorandum from Cynthia Olsen, Director – Strategy & Engagement dated October 10, 2024, we recommend that the report back date for R 349-2024 Boulevard Garden and Maintenance By-Law be deferred from October 28, 2024 to November 25, 2024;

  AND THAT any necessary by-laws be presented to City Council for ratification.
  
  

10.

Outstanding Items

10.1

Outstanding List - Planning Services

Memorandum from Director - Legislative Services & City Clerk Krista Power dated October 8, 2024, containing the Planning Services Outstanding List, for information.

11.

New Business

12.

Adjournment