Committee of the Whole Meeting
Agenda

Monday, June 03, 2024 at 6:30 P.m. - 11:00 P.m.

S.H. Blake Memorial Auditorium

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1.

Closed Session in the McNaughton Room

Closed Session Agendas will be distributed separately to Members of Council and EMT only.

2.

Open Session (Operations) in the S.H. Blake Memorial Auditorium at 6:30 p.m.

Chair: Councillor Trevor Giertuga

3.

Disclosures of Interest

4.

Confirmation of Agenda

• WITH RESPECT to the June 3, 2024 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

5.

Deputations

5.1

Port of Thunder Bay

Correspondence received from Patrick Bushby on April 11, 2024 requesting to appear before Committee to provide an overview of the Port of Thunder Bay and it’s economic impact on City and Region.

5.2

Excluding Non-Profit Recreational Sports Teams from Community Centre Fees

Correspondence received from Laura Bron on April 15, 2024 requesting to appear before Committee relative to excluding non-profit recreational sports teams from the $100 per team fees. 

5.3

2025 Active Transportation Budget

Correspondence received from Ken Shields on April 25, 2024 requesting to appear before Committee to request that the Vickers/Carrick Street multi-use cycling pedestrian bridge be prioritized during this years budget planning.

6.

Items Arising from Closed Session

7.

Reports of Committees, Boards and Outside Agencies

7.1

Waterfront Development Committee

Minutes of Meeting 03-2024 of the Waterfront Development Committee held on April 16, 2024 for information.

8.

Reports of Municipal Officers

8.1

Contract 5, 2024 – Asphalt Rehabilitation and Intersection Improvements

Report 131-2024 - Infrastructure, Development & Operations - Engineering & Operations recommending that Contract 5, 2024 – Asphalt Rehabilitation and Intersection Improvements be awarded to Nadin Contracting Limited, which submitted the lowest tender in the amount of $2,997,480.38.

Pending the passage of the resolution at the Committee of the Whole meeting, the resolution will be presented for ratification at the City Council meeting to be held later in the evening and will require a two-thirds vote.

• WITH RESPECT to Report 131-2024 (Infrastructure, Development & Operations -Engineering & Operations), we recommend that Contract 5, 2024 – Asphalt Rehabilitation and Intersection Improvements be awarded to Nadin Contracting Limited, which submitted the lowest tender in the amount of $2,997,480.38 (inclusive of HST);

  AND THAT the amount shown is based on estimated quantities; final payment for this Contract will be based on measured quantities for the complete work and could be higher than the tender amount;

  AND THAT the General Manager of Infrastructure, Development and Operations report any significant variations in the Contract quantities to City Council;

  AND THAT it is a condition of award of the City Road/James Street intersection work that certain lands be acquired from Fort William First Nation Development Corporation and once the work has been awarded and completed, the road widening be opened as part of James Street and City Road by by-law;

  AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter;

  AND THAT Appropriation Change Order No. 13-2024 be approved.

  AND THAT any necessary by-laws be presented to City Council for ratification.
  
  

8.2

Solid Waste Management Strategy Annual Update

Report 193-2024 - Infrastructure, Development & Operations - Environment outling the progress made implementing the Solid Waste Management Strategy (SWMS) in 2023 and identifies key planned objectives for 2024, for information only.

8.3

Thunder Bay Housing Land Needs Study and Strategy

Report 171-2024 - Infrastructure, Development & Operations - Development Services - Planning Services providing an overview relative to the Housing Land Need Study and Strategy that will be used to guide development policy, Zoning By-law and Official Plan Review, for information.

8.4

Strategic Action Plan

Report 213-2024 - City Manager's Office - Strategic Initiatives & Engagement.  (Distributed Separately)

9.

Petitions and Communications

9.1

Cemetery By-Law Amended Resolution

Memorandum from Manager - Central Support Matt Pearson, dated May 22, 2024 containing a motion recommending that draft By-law 116-2024, Cemetery By-law, be approved.

Pending the passage of the resolution at the Committee of the Whole meeting, the resolution will be presented for ratification at the City Council meeting to be held later in the evening and will require a two-thirds vote.

• WITH RESPECT to the Memorandum from Matt Pearson, Manager – Central Support dated May 22, 2024, we recommend that draft By-law 116-2024, Cemetery By-law, be approved and presented to City Council for ratification on June 3, 2024;
  
  AND THAT Chapter 367, titled Cemetery, of the Thunder Bay Municipal Code be repealed.
  
  

9.2

Outdoor Rinks 2023-2024 Usage Statistics

Memorandum from Cory Halvorsen, Manager – Parks & Open Spaces, dated May 8, 2024 providing a summary of the 2023/2024 outdoor rink season, including usage statistics. 

• WITH RESPECT to the memorandum from Cory Halvorsen, Manager-Parks & Open Spaces, dated May 8, 2024, we recommend that Outstanding Item 2023-106-INO be removed from the Outstanding List; 

  AND THAT any necessary by-laws be presented to Council for ratification. 
  
  

9.3

Request for Report - Outdoor Rink Options

Memorandum from Councillor Greg Johnson, dated May 21, 2024 containing a motion recommending that Administration investigate the various options outlined in this memorandum relative to Outdoor Rinks.

• WITH RESPECT to the Memorandum from Councillor Greg Johnsen dated May 21, 2024, we recommend that Administration investigate the various options outlined in this memorandum relative to Outdoor Rinks;

  AND THAT this report include on a broad scale the financial impacts of taking on this work in the 2024 budget and future city budgets;

  AND THAT Administration report back on or before December 16, 2024;

  AND THAT any necessary by-laws be presented to Council for ratification.
  
  

10.

Outstanding Items

Memorandum from City Clerk Krista Power dated May 21, 2024 relative to the above noted, for information.

11.

New Business

12.

Adjournment