Committee of the Whole Meeting
Agenda

Monday, April 07, 2025 at 6:30 P.m. - 11:00 P.m.

S.H. Blake Memorial Auditorium

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1.

Closed Session in the McNaughton Room 4:30 p.m.

Closed Session Agendas will be distributed separately to Members of Council and ELT only.

2.

Open Session (Operations) in the S.H. Blake Memorial Auditorium at 6:30 p.m.

Chair: Councillor Trevor Giertuga

3.

Disclosures of Interest

4.

Confirmation of Agenda

• 
  WITH RESPECT to the April 7, 2025 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.
  
  

5.

Presentations

5.1

2025 Events Season

Memorandum from Director, Recreation & Culture - Community Services Leah Prentice dated February 27, 2025 requesting an opportunity to provide a presentation of the 2025 Events Season.

6.

Deputations

7.

Items Arising from Closed Session

8.

Reports of Committees, Boards and Outside Agencies

8.1

Earthcare Advisory Committee Minutes

Minutes of meeting 02-2025 of the Earthcare Advisory Committee held on February 19, 2025, for information.

8.2

Waterfront Development Committee Minutes

Minutes of meeting 02-2025 of the Waterfront Development Committee held on February 18, 2025, for information.

9.

Reports of Municipal Officers

9.1

Council Composition Review Committee - Final Report

At the March 3, 2025 Committee of the Whole meeting, Council Composition Review Committee  - Final Report was presented as a First Report to allow Committee of the Whole and the general public time to consider the implications of the report before its recommendations are considered by Committee of the Whole on April 7, 2025.

Memorandum dated March 25, 2025 from Director - Legislative Services & City Clerk Krista Power providing additional information in response to questions asked at the March 3, 2025 Committee of the Whole meeting.

Memorandum dated March 20, 2025 from Rebecca Johnson, Chair – Council Composition Review Committee providing additional information in response to questions asked at the March 3, 2025 Committee of the Whole meeting. 

Council Composition Review Committee - Final Report providing a recommendation relative to the Composition of the City of Thunder Bay City Council, re-presented for Council's consideration.

• WITH RESPECT to the Report 2025 –Council Composition Review Committee, we recommend that the Council Composition model outlined in this report be approved. This would change the composition of City Council to 11 members, 1 Mayor, 2 members elected At Large and 8 members elected in 4 wards;

  AND THAT the existing ward boundaries be repealed and replaced with the 4 ward model that reflects the structure outlined in this report;

  AND THAT Administration be directed to bring forward the associated by-law to enact this change in Council composition in advance of the 2026 Municipal Election;

  AND THAT the Special Purpose Committee – City Council Composition Review Committee be dissolved with gratitude for their task;

  AND THAT any necessary by-laws be presented to City Council for ratification. 
  
  

9.2

Report Back - Temporary Village Initiative - Site Location

Report 057-2025 - Growth - Strategy & Engagement recommending that a portion of the lands owned by the Lakehead Region Conservation Authority (LRCA) and municipally known as 1111 Fort William Rd., Thunder Bay, be approved as the site for the Temporary Village Initiative, for Council's consideration.

Memorandum from Cynthia Olsen, Director – Strategy & Engagement dated February 25, 2025 requesting an opportunity to provide a presentation relative to the above noted.

• WITH RESPECT to Report 057-2025-Growth-Strategy & Engagement, we recommend that a portion of the lands owned by the Lakehead Region Conservation Authority (LRCA) and municipally known as 1111 Fort William Rd., Thunder Bay, be approved as the site for the Temporary Village Initiative, subject to the execution of an acceptable lease agreement, approval from the Minister of the Environment, Conservation and Parks if required, and final approval of the LRCA’s Board of Directors;

  AND THAT Administration proceed to negotiate the required lease agreement with the LRCA;

  AND THAT the Director, Strategy & Engagement have delegated authority to make decisions regarding operationalizing the Temporary Shelter Village Initiative;

  AND THAT the Director, Strategy & Engagement be authorized to execute documents for the Temporary Shelter Village Initiative and for the duration of the project, on terms satisfactory to the City Solicitor and City Manager;

  AND THAT any necessary by-laws be presented to City Council for ratification.
  
  

9.3

Complete Streets and Traffic Calming Policies

Report 004-2025-Infrastructure & Operations - Engineering providing a recommendation that the proposed Complete Streets Policy as outlined in Attachment A, and Traffic Calming Policy as outlined in Attachment B to this Report, be approved and the policies be included within the Corporate Policy Manual, for Council's consideration.

• WITH RESPECT to Report 004-2025-Infrastructure & Operations -Engineering, we recommend that the proposed Complete Streets Policy as outlined in Attachment A and Traffic Calming Policy as outlined in Attachment B to this Report be approved and the policies be included within the Corporate Policy Manual;

  AND THAT any necessary by-laws be presented to City Council for ratification.
  
  

9.4

Outdoor Rink Options - Outstanding Item 2024-102-INO

At the June 3, 2024 Committee of the Whole meeting, Memorandum from Councillor Greg Johnsen dated May 21, 2024 was presented, and a Motion was passed directing Administration to investigate the various options outlined in the memorandum relative to Outdoor Rinks.

Report 087-2025-Infrastructure & Operations-Parks providing rink enhancement options to help provide resilience to the Outdoor Rink program in the face of climate change and warmer winters for information, and a recommendation to remove Outstanding Item 2024-102-INO from the Outstanding List, for Council's consideration.

• WITH RESPECT to Report 087-2025-Infrastructure & Operations-Parks & Open Spaces, we recommend that Outstanding Item 2024-102-INO be removed from the Outstanding list;

  AND THAT any necessary by-laws be presented to City Council for ratification.
  
  

10.

Petitions and Communications

10.1

Approval of Transfer Payment Agreement for Housing -Enabling Core Servicing (HECS) Project Along Central Avenue Corridor

Memorandum dated March 17, 2025 from Commissioner - Infrastructure & Operations Kayla Dixon providing a recommendation that the execution of the Transfer Payment Agreement (TPA) for the Housing-Enabling Core Servicing (HECS) fund between the Ministry of Infrastructure and the Corporation of The City of Thunder Bay be approved, for Council's consideration.

• WITH RESPECT to the memorandum from Kayla Dixon, Commissioner of Infrastructure & Operations dated March 17^th, 2025, we recommend that the execution of the Transfer Payment Agreement (TPA) for the Housing-Enabling Core Servicing (HECS) fund between the Ministry of Infrastructure and the Corporation of The City of Thunder Bay be approved;

  AND THAT the Commissioner of Infrastructure & Operations be authorized to execute any necessary agreements;

  AND THAT any necessary by-laws be presented to City Council.
  
  

10.2

James Whalen Tugboat Tender Award

At the March 24, 2025 Committee of the Whole meeting Report 070-2025-Infrastructure & Operations-Parks & Open Spaces was presented and referred to Administration to provide more information and to report back on or before April 28, 2025. 

Memorandum dated March 26, 2025 from Commissioner - Infrastructure & Operations Kayla Dixon providing information, and the original recommendation, as presented in Report 070-2025-Infrastructure & Operations-Parks & Open Spaces to Committee of the Whole on March 24, 2025, for Council's consideration.

• WITH RESPECT to Report 070-2025-Infrastructure & Operations-Parks & Open Spaces, we recommend that the contract for the Recycling of the James Whalen Tug Boat proceed and that the entire vessel be recycled;

  AND THAT the Commissioner of Infrastructure and Operations report any circumstances to City Council should any significant variations in the contract costs occur;

  AND THAT the Commissioner of Infrastructure and Operations be authorized to sign all documentation related to these matters;

  AND THAT any necessary by-laws be presented to City Council for ratification.
  
  

11.

Outstanding Items

11.1

Outstanding List - Operations

Memorandum from Director - Legislative Services & City Clerk Krista Power dated March 25, 2025 providing the Operations Outstanding List, for information.

12.

Open Session (Community Services)

Chair: Councillor Shelby Ch'ng

13.

Reports of Committees, Boards and Outside Agencies

13.1

The District of Thunder Bay Social Services Administrative Board Minutes

Minutes of Meetings 03-2025 (Regular Session) and 04-2025 (Closed Session) of The District of Thunder Bay Social Services Administrative Board held on February 20, 2025, for information.

14.

Outstanding Items

14.1

Outstanding List - Community Services

There are currently no listed Outstanding Items for the Community Services Session.

15.

New Business

16.

Adjournment